Questions & Answers

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  • General
    • Are Letters of Authorization (Required from FFRDCs only) required from both funded and unfunded collaborators?
      • Yes. They still need to provide the letter, no matter the funding level.
    • At Full Application time, can a PI, who has no current NEUP funding, apply for an IRP and 3 Full Applications as a Lead PI and 3 Full Applications as a co-PI?
      • The application to an IRP would count toward the total amount that can be applied for. So in this case, the PI may only apply for 2 Full Application as a lead PI, and 3 as a Co-PI. In the case of a funded PI, one can only submit the number of Full Applications that can be won as a lead.
    • Can a Co-PI from another school be listed as a PI?
      • A Co-PI is usually an individual who receives funding from the project. A collaborator can either receive funding or not. An applicant from another school can be listed as a co-PI or as a collaborator if funding is received. If no funding is going to that individual, label them as a collaborator.
    • Can the deadline for submitting pre-applications be extended?
      • No. Deadlines are set firm as listed in the FOA document.
    • Do the proposals include the cost of finding and retrieving data?
      • The cost of finding and retrieving data must be included in the cost of the proposal.
    • Does the $400K total project award (for up to three years) mentioned in the webinar serve as a total for all Mission Supporting projects or is it the maximum amount per Mission Supporting project.
      • It is the maximum allocation per project.
    • How do I edit my application if it's submitted, but the call has not closed?
      • You must withdraw your submission by scrolling to the bottom and clicking "Withdraw Submission" button. Then edit your application and resubmit before the deadline.
    • How many PIs are allowed on an R&D application?
      • Typically, there is one Lead PI and any number of Co-PIs or collaborators. As long as it makes sense, the number of co-applicants is not limited on any one project as long as the team can be managed properly to perform the research successfully.
    • If I understand correctly the expectation is to evaluate existing experimental data and not to create new experiments, is that correct?
      • You are correct in that the scope is to evaluate existing experimental data and not to perform new experiments; however, if a new experiment is performed under some other scope, it becomes existing data and may be evaluated under the MS-NE-1 scope.
    • What are the submission limits for the FY 2014 Consolidated Nuclear Research FOA?
      • The submission limits can be found on page 17 of the FOA. There are additional resources to help interpret the submission limits, including a flowchart outlining submission limits for individual cases. This flowchart is attached for your use.
      • Additional Information
    • What is the ID# used in the file names?
      • Once you have created a new application, scroll down and Save immediately to create the application tracking ID. Scroll back to the top of the page and you will see “Tracking ID: RPA-13-XXXX” This will be the ID# used in naming your files and the number used to return results to applicants.
    • When will notifications be sent to PIs regarding the results of the R&D pre-application phase for the FY 2014 Consolidated Innovative Nuclear Research FOA?
      • At this time, it is anticipated that notifications for pre-applications will be sent out Feb 27, 2014. (This date is subject to change).
    • Where can I find a copy of the DOE Field Work Proposal (FWP) form mentioned in the Budget for DOE/NNSA FFRDC section of the budget?
      • Each DOE/NNSA FFRDC has a version of the form, adapted to their institution (Name, cover page, etc.). Please contact your financial planning organization to obtain a copy of the form.
    • Where do we go to find what countries and individuals are on the 'denied party list or party that requires an export license'?
      • This information can be found on the US State Department's website. A link has been attached for your convenience.
      • Additional Information
    • Within these 2 announcements it discusses extra points for proposing use of “underrepresented” groups. Is there guidance somewhere on what groups DOE considers to be “underrepresented?” Specifically, I’m trying to find out what ethnic groups they include in this category. As you know, we refer to WO, HUBZone, VO, SDB and SDVO as “socio-economic” categories so I’m not sure that’s what is meant by “underrepresented”. I Googled and found lots of different groups that could be considered “underrepresented”. I would guess there is a definition somewhere for what DOE considers “underrepresented” groups for these FOA under NEUP. I have looked through a ton of documentation on the website and can’t find a definition. Can you help me?
      • The FOA document states: "Underrepresented Groups (URG) include, but are not limited to, groups that have participation rates significantly below the national average in a given profession. Examples of such groups may be women, lower socio-economic groups, certain minority ethnic groups, or disabled people. The Principal Investigator is responsible for identifying any member of the team who may qualify and indicating it by checking the box below and providing appropriate detail.
    • Are principal investigators who are awarded an NEUP project required to submit a quarterly report every three months for the duration of the project?
      • Yes. Quarterly reporting is required for all projects.
    • Can a federal employee collaborate on a project?
      • Yes, Federal employees are eligible to participate in any section of the FOA, but federal employees cannot be paid from the Cooperative Agreement. Federal contractors (i.e. national laboratory contractors, subcontractors, etc.) are not considered federal employees.
    • How do I access the FY 2014 Consolidated Innovative Nuclear Research Funding Opportunity?
      • The Funding Opportunity Announcement (FOA) can be found at www.grants.gov. Follow the steps below to navigate through the system. 1. Once at www.grants.gov, click on the "Find Grant Opportunities" link on the left. 2. On the "Find Grant Opportunities" page, click on the "Basic Search" option to the right. 3. Search by Funding Opportunity Announcement: DE-FOA-0000998 and click "Search." 4. Click on the Opportunity Title: "Consolidated Innovative Nuclear Research." 5. This will bring the applicant to a general description of the FOA. Click on the "Fedconnect" link near the bottom. 6. Once at www.fedconnect.net, click on the "Search Public Opportunities Only" button to the right. 7. Search by "Reference Number," enter the FOA Number (DE-FOA-0000998) and hit "Search." 8. Under "Public Opportunities," click on the title of the FOA: NE Consolidated Innovative Nuclear Research FOA. 9. On the right side of the page (under "Documentation"), the FOA can be under the "Amendment 1" folder and is labeled as "FOA Document." Contact us at 208-526-1507 or www.neup@inl.gov for any questions.
    • How is NEUP funded?
      • DOE's Office of Nuclear Energy typically sets aside approximately 20 percent of its research budget to fund NEUP.
    • I am collaborating with a national laboratory. The FOA states that a FFRDC contractor (national laboratory) must obtain written authorization from its cognizant contracting officer. Do I need to obtain and include this written authorization in my application?
      • Yes. The written authorization requirement is an agreement between a FFRDC contractor and their cognizant contracting officer. National laboratory collaborators should be familiar with this requirement and who they need to contact at DOE to obtain this letter. University PI’s are required to obtain a copy of the written authorization and include it in the full proposal application (the letter does not need to be attached to pre-applications).
    • Is NEUP just Nuclear Energy Research Initiative (NERI) with a new name?
      • They are not the same program, although they do have similar elements. Like NERI, NEUP funds university-led nuclear energy research and development projects. However, NEUP also funds infrastructure and equipment grants as well as scholarships and fellowships for students, which NERI did not. The last of the NERI research projects wrapped up in 2010.
    • The FOA states that DOE FFRDC contractors (national laboratories)will be funded through a DOE field work proposal system instead of through university sub-contracts. Does this statement also apply to collaborating national laboratories?
      • Yes, DOE will send funds directly to the national laboratories that are collaborating on a successful applications. However, those funds are included in the total cost of the project.
    • What happens if more than the allowable number of submissions is received from an investigator?
      • If an investigator/institution submits more than the allowable number of applications, then the investigator/institution will be contacted and have 24 hours to select the applications that will be reviewed.
    • How much money is NEUP awarding to universities and students next year?
      • DOE's Office of Nuclear Energy budget fluctuates each year, making it very difficult to predict exact funding amounts year to year. Trends of past funding can be found on the "R&D Funded Projects" pages.
    • Is NEUP an Idaho National Laboratory program?
      • No, it is not. Nuclear Energy University Programs is a Department of Energy Office of Nuclear Energy (DOE-NE) initiative. The NEUP Integration Office, located in the Center for Advanced Energy Studies building in Idaho Falls, administers the program on behalf of DOE-NE. The NEUP Integration Office is staffed by Idaho National Laboratory employees.
    • How are DOE laboratory personnel associated with the Fuel Cycle R&D Program funded?
      • DOE laboratory personnel associated with the Fuel Cycle R&D Program will be funded programmatically and should not be included in NEUP proposals. National laboratory collaborators working on tasks specific to the proposal in other areas (such as computer scientists, social scientists, etc.) should be part of a proposal (including funding).
    • Where do you get your reviewers?
      • DOE-NE maintains a database of university professors, industry and lab researchers who are qualified to evaluate proposals in the technical workscopes. They are assigned proposals based on their areas of expertise. We are always looking for addition to this database! Please send your recommendations to neup@inl.gov.
    • Why aren't reviewer scores released to principal investigators?
      • NEUP does not view this as being as helpful to researchers as the reviewers' comments, which are released.
    • Why does NEUP use a semi-blind review for the research and development component?
      • NEUP decided early on to use this method to ensure the technical and scientific merit of projects were evaluated as fairly as possible by reviewers. The names of the principal investigators are withheld during the first phase of the review so proposals are evaluated and scored on technical and scientific merit. During the second phase, reviewers assess the research team qualifications, as well as the budget and facility capabilities.
  • Infrastructure
    • A Co-PI involved in computational chemistry research already has a computer with necessary software but needs the updated version, as well as a more powerful computer to run the software. Are purchases of software and computer upgrades allowable?
      • Software upgrades and computers can be included in an application as long as it supports the objectives of the NEUP stated in the FOA including to support, maintain, or enhance the University’s capacity to attract and teach high quality students interested in nuclear energy related studies or to build the University’s NS&E basic research and education capabilities.
    • Can you clarify the cost sharing/matching section for all the Infrastructure calls?
      • For General Scientific Infrastructure, cost sharing is encouraged, but not required for projects below $250,000. For projects above $250,000, the applicant is required to cost match dollar for dollar up to a limit of $1,000,000 in federal funding. For Reactor Upgrades, cost sharing is encouraged but not required.
    • I attempted to follow the link to FedConnect but was unable to locate the FOA documents. Can you direct me to where the documents can be viewed?
      • The Funding Opportunity Announcement for General Scientific Infrastructure and Reactor Upgrades can be found both on www.grants.gov and at www.neup.gov. If an applicant has difficulty locating the documents, or has any other questions regarding these two FOAs, contact us at neup@inl.gov.
    • If I was awarded a Major Reactor Upgrade grant in FY 2013, am I eligible to apply in FY 2014?
      • The Major and Minor Reactor Upgrade categories have been combined into one category. If remaining project funds (for all NEUP infrastructure awards combined) exceed $250,000 at the time of application submittal, the institution will be ineligible to apply. If the infrastructure upgrade is costed, it qualifies as 'spent'.
    • In regard to matching funds – can we use some of the non-federal student support funds as matching funds?
      • Applicants are required to provide support letters for any matching included in the application. It shall be the applicant's responsibility to identify the funds available to support the match and to ensure the use of the funds (to support installation and/or facility upgrades for the equipment included in the application) do not violate any requirements invoked by the funding source and the funds intended use. Non-federal student support funds do not appear to be intended for the purposes required by this FOA.
    • Is the support limited to instruments related expenses only or can we request any funds to support students/lab assistants and/or research related activities?
      • For GSI, an application may include the purchase, set-up, and vendor installation costs for equipment and instrumentation, as well as building modifications that immediately support the installation and operation of the equipment. The application CANNOT include hiring or other human capital costs or the operation and maintenance of equipment. It also cannot include non-standard installation costs for equipment and instrumentation that are beyond the vendor's standard installation cost. Personnel or indirect university costs are not allowed. For Reactor Upgrades, applications can be submitted for all equipment and instrumentation and associated facility upgrade requests that support nuclear energy-related R&D or education at university research reactors.
    • Is this a limited submission opportunity (each university can submit only one proposal)?
      • General Scientific Infrastructure: Institutions can submit one application not linked to a R&D application. All other GSI applications must be linked to a R&D application. Reactor Upgrades: Each university is permitted to submit a single, separate application for this area.
    • This year PIs could connect their General Scientific Infrastructure (GSI) proposal with a R&D project application. Does this mean that GSI proposals not related to research activities (such as those related to teaching activities) will receive lower priority?
      • No. General Scientific Infrastructure applications for teaching-related activities are also encouraged. Beginning this year, PIs had the opportunity to pursue general scientific equipment to enhance a R&D application, but this does not mean that research related GSI proposals will be evaluated any differently than teaching/workforce development related proposals.
  • Integrated Research Projects
    • Am I permitted to submit both a R&D and IRP proposal in response to the FY 2014 Consolidated Innovative Nuclear Research Funding Opportunity Announcement?
      • Principal Investigators cannot submit more proposals than can potentially be awarded given the FOA eligibility restrictions. It is recommended that, if a Principal Investigator is certain that he/she will be submitting an IRP proposal, the investigator not submit an R&D proposal.
    • Are international partners (no-government funding) subject to the mandatory requirements?
      • Yes, all teaming partners are subject to the mandatory requirements.
    • Are letters of support needed for all non-federal partners, even if they are funded?
      • Letters of support are required for funded and non-funded industry, utility, or international partnerships. Letters of support are not required for national laboratories or U.S. universities.
    • Are national labs required to submit a "Current and Pending Support" document for the R&D and IRP solicitations?
      • National labs are not required to submit a Current and Pending Support file. Only University and Industry participants(Non-FFRDCs).
    • Are templates available for the "Letter of Support", "Conflict of Interest" and "Current and Pending Support" documents for the IRP application?
      • No, NEUP does not provide specified templates for any of these documents. Required elements of each of these documents can be found in the current FOA.
    • Are the 'SF 424', 'R&R- Other Project Information', 'Environmental Checklist', and 'Certifications and Assurances' forms required for only the lead institution, or by all collaborating institutions as well?
      • All of these forms are only required from the lead institution.
    • Do CVs count toward the 50-page narrative limit?
      • No. CVs do not count toward the 50-page limit for the narrative; however, references do.
    • Do all partners, including international, need to provide a CV?
      • Yes. All partners that contribute significantly to the project must submit a CV.
    • Do we need to provide Conflict of Interest statements for each collaborator/partner?
      • Conflict of Interest statements are only required for DOE National Laboratory, DOE and/or non-DOE FFRDCs. Each national laboratory applicant (or sub-applicant) must provide a conflict of interest statement.
    • Does the semi-blind restriction on cost and pricing information, names of the PI/teaming partners, institutions, or names of facilities apply to the IRP technical narrative?
      • No. Those restrictions only apply to the R&D full application technical narrative, not the IRP technical narrative.
    • How much IRP funding can go to partners in industry/utility, national laboratories, etc?
      • No more than 20 percent of the IRP funds provided by the government can go to non-university participants, including all government-funded national laboratory and industry/utility partner shares combined.
    • How much detail do we need to include in the SF424-R&R budget form and budget justification regarding collaborators?
      • The SF424-R&R Budget form and budget justifications should include all participants broken down into yearly and cumulative project totals.
    • If non-required cost sharing is being proposed on an IRP, where should it be noted in the budget form? Should we also include it in the budget justification?
      • Refer to page 53, Part VIII Section H of the FOA titled "Understanding Cost Sharing Requirements". Budget example 1, which is near the end of that section will show how to represent that cost share. You may need to create some columns in the SF424RR budget, which to the very right, you would be able to do, and explain the cost share in the manner specified in the FOA.
    • In the past a 'conflict of interest' form has been required for IRPs. Is this still the case?
      • No. The "Conflict of Interest" form is not a required form this year. It has been replaced by the "Current and Pending Support" form. A template is available on the submission form.
    • In the submission form and on the "Additional Conflict of Interest Information Form" it asks for disclosure of all projects that are currently funded with nuclear energy-related Federal funding. Does this include current projects and proposed projects?
      • Yes. Applicants are requested to list all current R&D projects funded by nuclear energy-related Federal sources, along with proposed projects that would come from the same type of funding source.
    • On the SF 424 R&R budget form, cell 'C14' is locked and I cannot add the first name of a member of my team. Also, the DUNS number does not display correctly. How should I handle this?
      • Skip line 14 entirely and use line 15 as your first entry. On the DUNS number issue, you can use several techniques, like adding a comma or period in front of the DUNS number so the zeroes show. You will not be penalized for having extra characters in the cell.
    • On the summary/abstract, should I include dollar amounts for each participant?
      • No. Please identify all major participants on the summary/abstract. You will only need to list dollar amounts in the 'funded partner' and 'unfunded partner' sections of the application form.
    • The "Current and Pending Support" document asks for information about pending and current federal awards placed in the past 5 years. If we have completed an award that was in place in the past 5 years, does that award need to be included?
      • No. We only require pending or currently funded awards. If the project is complete, it is no longer considered a 'current award'.
    • The capabilities document and bulleted item from the narrative of "Type/description of facilities that will be used to execute the scope" seem very similar. Are they the same?
      • No, although they are similar. The narrative should provide a brief description/listing of the facility and other capabilities available. The capabilities document can be used to further expound upon specific facilities or capabilities.
    • What should I label the file names for the subawards so that I can distinguish between them if I have multiple institutions collaborating?
      • Please use the format specified in the FOA with a slight modification to tell them apart. For example use "2014 IRP Subaward Budget 14-xxxx Michigan.xls" This is the format to follow to show the different subtier budgets.
    • What would be an advisable start date if I am awarded an IRP in FY 2014?
      • The start date will depend on how soon a cooperative agreement is put in place. Once a proposal is selected, it depends on the speed at which a university can supply all the required additional documentation (i.e., vendor quotes for equipment, materials and supplies price lists, etc). The faster the information is submitted, the sooner the contract process will complete. The contracting process itself typically takes three to five weeks.
    • A retired faculty member is part of our team. Is it possible to pay him as a consultant?
      • Yes. If she/he will be receiving $50,000 or more for the life of the cooperative agreement, she/he will also need to be listed as a collaborator.
  • R&D Full Applications
    • Are national labs required to submit a "Current and Pending Support" document for the R&D and IRP solicitations?
      • National labs are not required to submit a Current and Pending Support file. Only University and Industry participants(Non-FFRDCs).
    • Are the 'SF 424', 'R&R- Other Project Information', 'Environmental Checklist', and 'Certifications and Assurances' forms required for only the lead institution, or by all collaborating institutions as well?
      • All of these forms are only required from the lead institution.
    • Can I add a new collaborator to my team for the full application stage?
      • A new collaborator may only be added with permission from the Contracting Officer. If it is added without authorization, it may be grounds for dismissal.
    • Do I list myself (the Lead PI) in the collaborators section?
      • No. Exclude yourself but add all collaborators, funded or unfunded.
    • Do applicants need to submit a budget justification narrative on the SF 424RR budget worksheet? If I am subcontracting part of the budget to a national laboratory, where do I indicate that on the 424A form?
      • Yes, a budget justification narrative is required for the overall budget and can be uploaded into the "Budget Justification" section of the application form. Within that, you should also include a brief explanation for the subcontract. You can include the national laboratory amount in Section B of the form, on the contractual (F) row.
    • Does the FFRDC (national laboratory) budget need to be submitted with the proposal package or does the FFRDC need to submit a separate proposal package?
      • The FFRDC portion of the work needs to be included as a line item in the NEUP proposal package budget request. If the FFRDC is a DOE/NNSA National Laboratory Contractor the proposed work will be authorized under the DOE work authorization process and performed under the laboratory's M&O contract. Submitting a FWP to the "Budget for DOE/NNSA Federally Funded Research and Development Center (FFRDC) Contractor" section of the online application is required upon submission.
    • Does the ceiling amount include indirects charged by each institution?
      • Yes, the indirects should be part of the budget. Note that PIs should not charge indirects on collaborating national laboratories as they are funded directly by DOE-NE through a Field Work Proposal (FWP).
    • For Program Supporting research, if our institution decides to contribute cost share, would those funds be on top of the $800,000 from DOE or would those funds need to be included in the $800,000 total project cost? In other words, can we request $800,000 from DOE then contribute $100,000 in cost share making the total project costs $900,000?
      • Cost share funds for universities are not included in the total project cost. For Program Supporting research, applicants shall not propose costs of more than $800,000 total in federal funds. For Mission Supporting research, applicants shall not propose costs of more than $400,000 total in federal funds.
    • For the NEUP proposals that include national laboratories, are Field Work Proposals (FWPs) required to be submitted, and if so at what stage of the proposal process?
      • The FWP should be included in the "Budget for DOE/NNSA Federally Funded Research and Development Center (FFRDC) Contractor" part of the online application form as a separate pdf document. Also, the B&R is not available so PIs should list the campaign the proposal falls under instead of the B&R. The FWP is due at the time of submission.
    • How much detail do we need to include on the SF424 R&R Budget form and budget justifications regarding collaborators?
      • The SF424-R&R Budget form and budget justifications should include all participants broken down into yearly and cumulative project totals.
    • I am aware that I cannot list identifiable information in the R&D technical narrative. Is it allowable to list identifiable information in other documents in the application?
      • Yes. You can list identifiable information in all other documents in the application except in the technical narrative.
    • I have a collaborator listed for $40,000 to support my project. Do I need to put her in the 'unfunded collaborator' section or bump her up above the $50,000 threshold?
      • If she is getting any funding, list her in the funded section. If she is getting less than $50,000, don't provide a resume unless you have room under the 5 collaborator resume limit. Instead explain her role in the 'benefits of collaboration' document.
    • I would like my full proposal to be assigned a different workscope than my pre-application. Is that possible?
      • No. It is not possible to shift workscopes after the pre application has been submitted. The PI or the submitter is responsible for placement into the correct workscope.
    • It seems like several reviewer comments are generic, 'copy-and-pasted' responses that don't have anything to do with my application. Why do I get these responses instead of proposal-specific feedback?
      • Evaluation scores are based upon the criteria outlined in the "Application Review Information" section of the FOA. General explanations of the meaning of each review score are provided by the NEUP Integration Office, not the reviewer. These explanations are generic in nature to give a descriptive explanation of the given score in comparison to other scores. Reviewer comments, specific to the proposal, are provided in addition to the evaluation scoring explanation with the intention of helping the PI improve future applications. Applicants should see general scoring criteria explanations and proposal-specific comments in their application scoring and comment summary.
    • On the SF 424 R&R budget form, cell 'C14' is locked and I cannot add the first name of a member of my team. How should I handle this?
      • Skip line 14 entirely and use line 15 as your first entry.
    • On the “Agreement Requirements” section on the online full application form has a “QA requirements” document link. Do PIs need to fill out this documentation and attach it to a final application?
      • No. We encourage you to review the worksheet. Your submission indicates your institution and all others involved with a particular application agree to the "Agreement Requirements".
    • Should National Laboratories use the SF-424RR format for their budgets?
      • Only if they are the lead institution. The link to the excel version of the form is on the application form located at www.neup.gov and can also be found under the R&D tab by clicking on related documents. In all other cases, they are only required to upload a Field Work Proposal (FWP) as their budget.
    • What information needs to be provided for the Full Application Project Narrative Section 2 "Final Technical Workscope Identification"?
      • The technical workscope identification can be found on the notification letter that the PI received (example: RC-3, FC-2, etc.). The information can also be found on the online full application form.
    • What information should one include in the 'Proposed Scope Description' section of the project narrative?
      • The 'Proposed Scope Description' is the first portion of the technical project narrative that should provide an overview of the proposed scope of the project. Further details, such as logical path to accomplishing scope, outcome, impacts, and deliverable among others, should be discussed in greater detail after the proposed scope description per instructions in the FOA.
    • What is the expected start date for R&D awards?
      • The start date will be the date when the Cooperative Agreement is awarded. We anticipate the award date, for those selected, to be in the October 1, 2014 time frame.
    • What should I label the file names for the subawards so that I can distinguish between them if I have multiple institutions collaborating?
      • Please use the format specified in the FOA with a slight modification to tell them apart. For example use "2014 CFA Subaward Budget 14-xxxx Michigan.xls" This is the format to follow to show the different subtier budgets.
    • While developing my full application can I contact Technical Points of Contact or Federal Points of Contact for recommendations on changes to my application?
      • Because Technical and Federal points of contact are directly involved in the application review process, they are not permitted to have any contact with PIs after the pre-applications have been submitted. If PIs have general questions about the process or full application requirements, please direct these questions to 208-526-1507 or NEUP@inl.gov.
    • Will all funding to national laboratories be awarded directly to the laboratory from DOE? In the past all collaborations, with the exception of INL, were sub-awarded to laboratories through the funded university.
      • Beginning in FY 2013, all FFRDC awards (national laboratories) will be made direct to the national laboratory, whether they are a lead or sub-team member.
    • Am I permitted to submit both a R&D and IRP proposal in response to the FY 2014 Consolidated Innovative Nuclear Research Funding Opportunity Announcement?
      • Principal Investigators cannot submit more proposals than can potentially be awarded given the FOA eligibility restrictions. It is recommended that, if a Principal Investigator is certain that he/she will be submitting an IRP proposal, the investigator not submit an R&D proposal.
    • Are 4 year proposals still allowed under the new consolidated FOA?
      • No. All applications for the FY 2014 CINR FOA are restricted to 3 years in duration.
    • Can national laboratory personnel, whose salary is being paid by the federal government, be paid to act as a consultant on a NEUP project?
      • Yes. They will be paid through a Field Work Proposal (FWP). It is very important to remember that if the consultant's time is being used on a NEUP project, you must account for their total cost in your budget form. DO NOT assume that their salary will be paid for by the federal government.
    • Does NEUP offer "no-cost extensions" on R&D contracts if the contract still has unspent money?
      • DOE has established as policy that university principal investigators (PIs) who request and receive approved no-cost extensions to existing NE R&D projects will be ineligible to be PIs for new project awards while any no-cost extension remains in effect. In order to provide ample planning time for prospective applicants, this policy will be implemented as follows: PIs who have a no-cost extension (NCE) on any DOE-NE funded project which will still be active beyond December 31, 2014, are ineligible to apply to any area of this FOA as a lead PI, but are eligible to participate as a collaborator. Because federal program dollars and priorities are based on critical, timely research results, “no-cost extensions” on NEUP contracts are only approved for cases with extenuating circumstances (death of a collaborator, long-term facility shutdown, etc). “No-cost extensions” will not be granted in other cases. If you feel your project requires a “no-cost extension” please contact Val Seeley at 208-526-0830 to submit the necessary documentation for your request to be reviewed.
    • Does the Additional COI request need to include grants awarded in the last 3 years or that were active at any time during the last 3 years? Also, are all projects to be listed, including from NRC, NSF etc?
      • Yes. Any government funding related to nuclear energy work should be included and any agencies, not just DOE, should be listed.
    • How do I refer to my (minor) collaborator if he/she is not going to be receiving funding from this program? Is it acceptable for me to mention him/her - and the nature of our collaboration - in the proposal under these circumstances?
      • You may refer to PI and partners as Partner One, Professor One, Lead PI, Collaborating PI 1, Industry Partner 1 and National Lab Partner 1 or any generic designation you prefer, but you must not call them out by name.
    • I am collaborating with a national laboratory. In the "Other Eligibility Requirements" section of the FOA it states that a FFRDC contractors (national laboratories) must obtain written authorization from its cognizant contracting officer. Do I need to obtain and include this written authorization in my application?
      • Yes. The written authorization requirement is an agreement between a FFRDC contractor and their cognizant contracting officer. National laboratory collaborators should be familiar with this requirement and who they need to contact at DOE to obtain this letter. University PI’s are required to obtain a copy of the written authorization and include it in the full proposal application (the letter does not need to be attached to pre-applications).
    • I am working on my proposal submission in response to the FY 2014 Consolidated FOA. When I go to create my application (under the "Proposals" tab on the NEUP website), there are two different ID numbers listed in the table. What ID number do I use when naming my files?
      • Use the last four digits provided in the Tracking ID Number that is found both in that table and at the top of the application submission form. The other ID is an internal number used by the Integration Office. For example, if your Tracking ID Number is CFP-13-1234, use "1234".
    • If there are 2 university partners, will the funding go directly to both universities or will the lead university have to subcontract to the other university?
      • If selected, the lead university will have to subcontract to collaborating universities. Since FY 2013, national laboratory collaborators have been funded through Field Work Proposals (FWP).
    • Is a minor revision of the proposal title allowed?
      • Yes. As long as you aren't making significant changes to the workscope itself, you can make minor adjustments to the title of your project.
    • Should anonymity be maintained in the Capabilities document?
      • No. In the Capabilities document of your submission, you may use the names of the lead organization as well as any collaborating organizations.
    • Should names be included in the technical abstract?
      • Since the technical abstract will not accompany the technical narrative throughout the review process, you may use the names of the organizations involved in the project.
    • The budget form indicates we should include a CV for each degreed person. If we have more than 5 degreed persons on the project (CVs will be provided for the PI and in the technical expertise document), how should the additional CVs requested for degreed persons be submitted?
      • You do not need to upload all degreed persons. Upload the major contributors ($50K or more) only or lead personnel from collaborating institutions. You still need to list all personnel, funded or unfunded, by name with an estimate of funding in the "Collaborators" section of the application form.
    • The instructions indicate both a limit on the number of vitas (5), the length of each vita (2 pgs), and the total length (10 pgs). If we are able to remain within the total 10 page limit, may we include more than 5 vitae?
      • Only one CV can be uploaded under the Principal Investigator Vita section. For all other collaborators, you can list them individually under the "Collaborator"section, and upload up to 5 vitas (Lead from each institution if needed) into the "Additional Collaborator Vitas" section. You may not upload more than 5, and each file must 1 individual vita. You may explain other personnel and their roles in the Benefits of Collaboration document, if needed.
    • What happens if more than the allowable number of submissions is received from an investigator?
      • If an investigator/institution submits more than the allowable number of applications, then the investigator/institution will be contacted and have 24 hours to select the applications that will be reviewed.
    • What is the definition of "underrepresented groups" in the context of NEUP proposals?
      • Underrepresented groups include, but are not limited to, those groups that have participation rates significantly below the national average in a given profession. Examples of such groups may be women, lower socio-economic groups, certain minority ethnic groups, or disabled people.
    • As a Co-PI, does the national lab personnel have restrictions for the budget? Does he/she have to put down hours to perform the research or he/she can use budget all for other purposes, such as travel and supplies/materials?
      • The Co-PI from a national laboratory will need to work with their own contracts/financial people to determine how they will be supporting a project, whether it is by hours, material supplies, or travel and preparing the budget spreadsheet. An application will need to include a budget for whatever time, materials and supplies, travel etc., that pertains to his/her involvement in the project.
    • Can letters of support/endorsement be attached to the proposal? If so, where?
      • No. Letters of support from partners may not be included in the application.
    • Can we identify the partner national lab by name in the proposal? (without identifying the Co-PIs from the lab).
      • No. Identification, by individual name or name of institution, of any teaming partner should not be included.
    • Do we have to list recommended reviewers or is it optional?
      • It is required. Listing any non-preferred reviewers is optional.
    • My collaborator with a national lab is not familiar with this whole process because he/she is not in nuclear-related divisions. Does he/she need to ask someone for special approval to get a subcontract from our university through NE?
      • That person should ask their contracts/financial people about the correct process.
    • On the abstract template, we are to identify the program name. [Program: Program Name] Is this the final workscope?
      • Yes. Of the four programs, identify which one your proposal is being submitted under, for example, Fuel Cycle, Reactor Concepts, NEAMS, etc. The template form has been updated to help identify this.
    • On the online application form, under Collaborators, can we list our national laboratory partner(s)? Can a vita be uploaded in the technical expertise section?
      • Yes, you can list a national laboratory collaborator under the Collaborators section. The vita would be uploaded individually under the Collaborator Vitas section.
    • If a university proposes to collaborate with two national laboratories, can each national laboratory obtain 20% of the total funding (i.e., 40% of the total budget to the national labs), or do the labs have to share 20% of the total budget between them?
      • No, the FOA specifically states that the sum total of all funds that go to the all national laboratory and industrial partners may not exceed 20% of the total funding request.
  • R&D Pre-Applications
    • Can I add a new collaborator to my team for the full application stage?
      • PIs can only add new collaborators to their full application if those collaborators come from an institution that was originally listed on the pre-application.
    • Can national laboratories submit proposals?
      • National laboratories can only submit proposals as principal investigators for in NEET workscopes. They can collaborate with universities for proposals submitted to university-led program supporting, mission supporting, or program directed applications but cannot receive more than 20 percent of a project's overall funding.
    • Do we need cost estimates for pre-applications?
      • For pre-applications, an overall amount is needed and can be added to the online application page and should be included in the body of the narrative as stated in the FOA.
    • For the R&D pre-application, is only the Lead PI's vita required? Do we need to submit CV's for co-PIs and collaborators?
      • Only the Lead PI’s CV is required for the pre-application. Expertise and capabilities regarding collaborators should be discussed briefly in the “Benefits of Collaborations” document.
    • For the pre-applications, should the Lead PI be listed on the “Benefits of Collaborations” document?
      • The lead PI can describe facilities and his/her particular expertise to begin the document. However, the page limit cannot be exceeded. The format used to display this information is only limited to the format description in the FOA, “Size 11 font Times New Roman minimum; two, single-spaced pages maximum; one-inch margins all around minimum”. The applicant can choose the best way to display the information.
    • How do I create an application through NEUP.GOV?
      • To create an application, you must be a registered user of NEUP.GOV. To log in or create an account, you must go to the upper right hand screen of the home page and click "Log In". Then, use your past credentials or create a new account. If you cannot remember your user ID, but have an account, do not create a new one, contact Ryan Jensen at ryan.jensen@inl.gov or by phone at 208-526-1507 and he will assist you. If you do not have an account, please create one and populate your information. Then, click the "Applications" tab below the NEUP logo. Find the solicitation you want to apply to and click "Create New Application". Before you proceed, scroll to the bottom and click "Save". This will generate your "Tracking ID" needed to reference your application, and to also name all files associated with the application.
      • Additional Information
    • How many pre-applications can be submitted by a university?
      • As a university PI, you may submit up to 6 total pre-applications (3 as lead, and 3 as a collaborator or Co-PI) for the entire FY 2014 CINR FOA solicitation. However, for the NEET workscopes, only 3 applications per institution can be submitted into each workscope. NEET and IRP applications count toward the PI submission limit.
    • I'm considering submitting a pre-application to one of the workscope sub areas but my idea may fit into more than one. How do I determine which area is most appropriate?
      • Review the text of each call area and consider which area is most well-suited to the technology (your idea). The reference material from prior work may help you understand the application area better.
    • Is a letter signed by our institution’s Sponsored Projects Office required for the pre-applications, or can the PI submit the pre-application directly?
      • That depends mostly on the process your institution follows. It would be best to coordinate with your Office of Sponsored Programs to make sure you follow your own protocol. We do not specifically require them for the pre-applications, but they are required for the full applications.
    • Is it better if I develop a partnership with others as opposed to proposing as a single institution?
      • The composition of researchers, whether from a single institution or multiple institutions, should be tied to their relevance in accomplishing the scope of work and achieving the outcomes of your proposal. This should also be clearly described in the pre-application. The FOA also describes requirements for participation by different types of institutions.
    • It is stated that each team member needs to sign the certification statement? When does that need to be done?
      • With regards to the agreement requirements as stated in the online application, these are agreed upon by all parties upon submission of the application. If this question is in regards to a letter of commitment/authorization from the institution saying they are committed to this project, these are only needed upon submission of a full application.
    • It seems like several reviewer comments are generic, 'copy-and-pasted' responses that don't have anything to do with my application. Why do I get these responses instead of proposal-specific feedback?
      • Evaluation scores are based upon the criteria outlined in the "Application Review Information" section of the FOA. General explanations of the meaning of each review score are provided by the NEUP Integration Office, not the reviewer. These explanations are generic in nature to give a descriptive explanation of the given score in comparison to other scores. Reviewer comments, specific to the proposal, are provided in addition to the evaluation scoring explanation with the intention of helping the PI improve future applications. Applicants should see general scoring criteria explanations and proposal-specific comments in their pre-application scoring and comment summary.
    • On the RC 3.2 workscope there is a preliminary paragraph at the top of the page. It states that there are 3 work areas being solicited and gives the scope for all 3. However, there is no further discussion of item 3 (modeling of irradiation damage of graphite) plus it's not in website drop-down box. How can that item be selected for the pre-application?
      • This area was a late dismissal from the FOA and the introductory paragraph had not been updated. There is no area solicited on the “modeling of irradiated damage of graphite”.
    • The "Benefits of Collaboration" section has the following instructions: "For each institution serving as a team member to the proposed project, a certification statement stating its commitment to the collaboration must be submitted and signed by an individual with requisite authority to make the commitment." Could you please clarify this section? These pages will make the document longer than 2 pages. Is this required by national labs as well as all of the universities and industry partners involved, including unfunded collaborators?
      • Though this clearly asks for the commitment statement from involved collaborators, this section is only for the following information: Applicant shall provide a narrative that includes an explanation of the contribution that will be made by the collaborating organizations and/or facilities to be utilized. It can contain brief biographies of staff and descriptions of the facilities wherein the research will be conducted. Please indicate within this section if this application has benefit or influence on other ongoing or proposed NE R&D projects (e.g. modeling and simulation in one application and effect validation in a separate application). This is what is required within the 2 page limit and labeled as the “Benefits of Collaboration” document. Letters of Commitment/Authorization are required for full applications and for IRP applications.
    • What information should one include in the 'Proposed Scope Description' section of the project narrative?
      • The 'Proposed Scope Description' is the first portion of the technical project narrative that should provide an overview of the proposed scope of the project. Further details, such as logical path to accomplishing scope, outcome, impacts, and deliverable among others, should be discussed in greater detail after the proposed scope description per instructions in the FOA.
    • What is the process for submitting the Pre-Applications?
      • You must create an account at www.neup.gov by clicking the “Log In” link and creating a new account. Populate your account with your contact information and add your areas of expertise. Then click the “Applications” tab below the NEUP logo in the upper left hand corner. Find the appropriate call and click "Create New Application".
      • Additional Information
    • While developing my full application can I contact Technical Points of Contact or Federal Points of Contact for recommendations on changes to my application?
      • Because Technical and Federal points of contact are directly involved in the application review process, they are not permitted to have any contact with PIs after the pre-application phase. If PIs have general questions about the process or full application requirements, please direct these questions to Kenny Osborne at 208-526-0806 or osbornkk@id.doe.gov, or to the NEUP Integration Office staff.
    • Are 4 year proposals still allowed under the new consolidated FOA?
      • No. Under the new FY 2014 Consolidated FOA, applications are limited to a maximum of three years.
    • Are national laboratories allowed to participate on R&D proposals? What is the budget limit for lab participation?
      • Yes, national laboratories are allowed to participate in the FY 2014 Consolidated Innovative Nuclear Research FOA in several ways. In university-led program supporting, mission supporting, and program directed areas, national laboratories can only participate as collaborators. No more than 20 percent of the R&D funds provided by the government can go to non-university participants. National laboratories can be the lead in NEET workscope areas. Please refer to the FOA for additional detail.
    • Can national laboratory personnel, whose salary is being paid by the federal government, be paid to act as a consultant on a NEUP project?
      • Yes. They will be paid through a subcontract from the university. It is very important to remember that if the consultant's time is being used on a NEUP project, you must account for their total cost in your budget form. DO NOT assume that their salary will be paid for by the federal government.
    • Do I need to list the funding amount for each collaborator? If I have several collaborators from the same institution, do I need to add funding for each individual, or for the institution?
      • To the best of their ability, PIs need to list funding amounts for each individual collaborator, regardless of what institution that collaborator is affiliated with.
    • Do references count within the page maximum of the pre-application narrative?
      • Yes they do.
    • How is relevance determined for submitted proposals?
      • Relevance is determined by NE Program Managers and the associated National Technical Directors. Relevance may change year to year and is specifically focused on the areas identified in each workscope. A proposal may also receive a low relevance score because siginificant work is currently being done in a given area and additional work is not a high priority.
    • How many pre-applications can an institution submit in NEET workscope areas?
      • An institution can submit three pre-applications per NEET workscope area.
    • I am collaborating with a national laboratory. The FOA states that a FFRDC contractor (national laboratory) must obtain written authorization from its cognizant contracting officer. Do I need to obtain and include this written authorization in my application?
      • Yes. The written authorization requirement is an agreement between a FFRDC contractor and their cognizant contracting officer. National laboratory collaborators should be familiar with this requirement and who they need to contact at DOE to obtain this letter. University PI’s are required to obtain a copy of the written authorization and include it in the full proposal application (the letter does not need to be attached to pre-applications).
    • I have been asked to contribute to more than one pre-application in different areas of research. Is being a PI or Co-PI on two or more pre-applications allowed?
      • Yes, as long as you do not exceed the maximum submissions allowed. Refer to the FOA for additional information on submission limitations and eligibility requirements.
    • In NEET workscope areas, is there a limit of funds going to national laboratories or industry that are not the lead institution?
      • There is no limit on the amount of funding that can go to a collaborator in NEET workscopes.
    • When I add collaborators, do I need to add collaborators (Co-PIs) from the same lead university or do I only add collaborators from other universities and National Laboratories?
      • PIs need to list each individual collaborator, even if they are from the lead institution.
    • Can a NEUP project be performed in conjunction with an I-NERI project?
      • As long as there is an appropriate workscope in which to submit, and researchers do not go beyond their allowable number of submissions, there is no reason why a project cannot be submitted in conjunction with a previous I-NERI project.
    • How do I add partners and reviewers?
      • After each line item, there is an "Add" option to click on. This will save each line and then it can be edited and/or deleted.
    • If we believe a proposal could be funded under different workscopes, should we submit the same proposal twice?
      • No. If you are unsure where your proposal should be listed, you should contact the appropriate Technical and/or Federal Points of Contact to discuss what workscope best fits your proposal. It is not recommended to submit a proposal more than once.
    • My Pre-Application was scored as “Highly Relevant/High Program Priority” yet I was not invited to submit a full proposal. How can a proposal that is scored highly relevant be excluded from the full proposal process?
      • There are several reasons why a proposal can be scored “Highly Relevant/High Program Priority” and still be excluded from the full proposal process. A proposal can score well in the relevancy review and poorly in a technical review. If this is the case, proposals could be excluded on technical merit. Also, each workscope area defines its own competitive range; therefore, competitive scores will be different for each workscope area. For example, highly competitive workscope areas may only have enough funding to invite a select few applications, leaving several other competitive proposals not invited.
    • Although I am from a minority-serving institution, the web form does not allow me to enter my university in the fields provided. How should I enter it?
      • Those fields are no longer requiring input. You can choose the state your university is located in, choose "Other" for the university and enter the name of your institution.
    • Can a graduate student be a PI?
      • No. We encourage graduate students to work on the projects, but PIs should be university professors.
    • Do you have guidelines on international collaborators?
      • The funding opportunities in all areas are for U.S.-based researchers/organizations only. Foreign organizations are encouraged to collaborate as long as they comply with applicable DOE and Federal requirements including, but not limited to, not be a denied Person or a Person that requires an export license; however, such participants are not eligible for U.S. government funding.
    • Does "team member" refer to the institution or the individual under collaboration commitment? If there are two individuals from a national lab is that one or two commitments?
      • Team member refers to the institution, meaning one commitment per institution.
    • For a team member not to be identified as a collaborator, would I list their share at $50,000 or $49,999 in my budget?
      • Minor collaborators cannot be allocated $50,000 or more for their participation in the project. You would allocate $49,999 and under in order to retain minor collaborator status.
    • How do I upload documents to my application?
      • The upload options will become available after the proposal is saved for the first time.
    • I am a jointly employed by a university and a laboratory. Am I able to be a lead PI?
      • It is not recommended unless you are employed more than half of your time with the university. If more than half of your time is employed with the national laboratory, then you would be eligible to lead in NEET workscopes.
    • I am submitting applications on behalf of the PI. The web form indicates I must check the box indicating I am the PI. Is that a problem?
      • No. The proposal will be tied to the PI so this does not create a problem.
    • Is any part of the pre-application made public?
      • No. Pre-applications are not publicly available. They are shared with project personnel as designated by the appropriate Federal and Technical liaisons in their role as a reviewer or funding agency. They are also reviewed by a technical reviewer, but all reviewers are not allowed to share or use the data presented.
    • Is it necessary to fill out the "Benefit of Collaborations" if I have no collaborators?
      • No. It is not necessary if there truly are no collaborators.
    • One of my collaborators is from an organization not listed in the drop down menu. Where should I list this partner?
      • Choose "Other including Foreign Entities" and enter the collaborator's organization accordingly.
    • When submitting an application, an error is received that states "Additional References Required to Submit." What does this mean?
      • The error is indicating a required field is missing information. It will highlight a message in red at the far right of the error to show what is missing. Check the "Recommended Reviewers" field to ensure three experts have been identified.
    • Would funds to a laboratory be part of the overall proposed budget?
      • Yes. Laboratory portions of a proposal will need to be shown as part of the proposal budget.
    • Can a proposal have one year under one workscope and a different year under a different workscope if the project is applicable to both workscopes?
      • No. Due to the allocation of funds, review process, and other programmatic procedures, only one workscope is available to a project at a time. To submit to a different workscope would require a separate proposal.
    • Is an adjunct professor at a U.S.-based university while also employed at a foreign institution eligible for U.S. funding?
      • Only if they are working for and at the U.S. university on U.S. soil can they receive U.S. funds. We cannot send funds to a foreign institution.
    • Is it mandatory to put in reviewers for the submission of the RPA?
      • Yes, this is a mandatory field. We reserve the right to use or not use the suggestions considering other factors including conflict of interest, but we have found this self identification extremely useful in obtaining appropriately qualified expert reviewers.
    • There doesn't seem to be an indication of how to include budget information in the pre-application. Should this be part of the narrative or is there a separate form that needs to be filled out?
      • During the RPA stage, only the overall requested amount is necessary. The technical narrative should support the requested amount and further information will be required during the full proposal stage, if submitted.
    • Will DOE disqualify all pre-applications from an institution if you receive more than 6 pre-applications and/or if there are more than 3 as lead PI?
      • For university-led program supporting, mission supporting, or program directed: No. The limitations are per person, not institution. This affects the number of pre-applications per PI and/or collaborators. The institutions are invited to submit any amount of proposals. IRP applications count towards the individual limit. For NEET, however, all applying institutions (i.e., university, national laboratory, industry) are limited to three pre-applications per institution per workscope area. If a university PI is designated as the lead, these submissions will count toward the above overall university researchers limitation of being associated with no more than six pre-applications total in response to all sections of the FOA, with no more than three of those associations being as the lead PI. Institutions are responsible for not exceeding the submission limit.
  • Scholarships & Fellowships
    • I'm applying for a NEUP fellowship. Will my undergraduate or graduate GPA be used to determine if I meet the 3.5 requirement?
      • If an applicant has not completed a full semester of graduate study then the cumulative undergraduate GPA will be used to determine if the applicant has a 3.5 GPA. If the applicant has completed one or more semesters of graduate study, both the undergraduate and graduate cumulative GPA will be used. They will not be combined and averaged. For an applicant to be eligible, they must have a 3.5 cumulative undergraduate GPA and a 3.5 cumulative graduate GPA.
    • The RFA states that applicants must have a 3.5 GPA to be eligible for a NEUP scholarship and fellowship. I currently have a 3.45 GPA. Does NEUP round GPAs to the nearest whole number, taking a 3.45 to a 3.5 GPA?
      • No, NEUP does not round GPAs in any way. Applicants must have a 3.5 cumulative GPA or higher to apply for a scholarship or fellowship.
    • What are some guidelines for optimizing my fellowship or scholarship application? How can I make my application stronger?
      • The best advice is to read the solicitation carefully, understand what is being asked of you, complete the application on time, and write coherent and clear essays. Your application will be reviewed with stringent professional standards in mind, so make sure everything is done correctly and is free from any errors or omissions. The NEUP Integration Office will answer questions using the Q&A feature on the NEUP website, and typically responds within one business day. Feel free to ask questions about any part of the application. Advice for improving specific portions of your application can be found at the link below.
      • Additional Information
    • Are NEUP fellowships and scholarships only for nuclear engineering students?
      • No. The awards are open to students in a variety of nuclear-related fields, including radiochemistry, health physics, nuclear physics and other fields of engineering. Students enrolled in two-year technical programs in nuclear also are eligible for scholarships.
    • Are permanent residents eligible to apply for a NEUP scholarship or fellowship?
      • Yes. Legal permanent residents holding a green card are eligible to apply; however, applicants holding a F1 student visa are not eligible to apply for a NEUP scholarship or fellowship.
    • Are students entering their third year of graduate study eligible to apply for a NEUP fellowship?
      • Graduate students are not eligible for a fellowship if they are beginning their third or more year of continuous, full-time graduate study for the fall 2013 semester. If a student started graduate school, but then left for a job or other reasons for at least two consecutive years, then upon return to full-time graduate study, they would be considered a new student in their first year.
    • Can the $1,000 research travel allowance given to NEUP fellowship recipients be used for foreign travel?
      • No. Unfortunately, due to the complications of approving international travel, we cannot support students traveling internationally on our fellowships.
    • How many scholarship and fellowship awards is NEUP expecting to issue in FY 2013?
      • If solicitations are issued in FY 2013, it is anticipated that up to 70 undergraduate scholarships ($5,000 award per student) and up to 30 graduate fellowships ($155,000 over three years) will be awarded.
    • I am graduating from my undergraduate program this year. I plan on doing a one-year internship in between my undergraduate and graduate studies. Can I apply for the NEUP Fellowship this year and defer the award for a year while I do my internship?
      • No, NEUP does not allow deferments for internships or job opportunities. In this case, it is recommended that the applicant apply for a fellowship in the next application cycle, when he/she will be attending school during the next fall semester.
    • My school isn't on the list of universities and colleges approved to administer NEUP scholarships and fellowships. Am I still eligible for an award?
      • Yes, conditionally. Your chosen university must be able to demonstrate a program or field of study related to Nuclear Energy and must apply and be approved prior to any transfer of funding. For your school to be added to the approved list, it will need to apply to the university Funding Opportunity Announcement on www.grants.gov (DE-FOA-0000807). For questions pertaining to this application process, contact Kenny Osborne at 208-526-0805. The process takes about six weeks from when we receive the application, so it is important that your university submit this as soon as possible. If you are selected to receive an award and your school is not on the current list but has applied, we will expedite the process. It is preferable that the application on www.grants.gov be submitted from someone at the school that has the authority to agree to the terms of the FOA and who can administer the awards without charge.
      • Additional Information
    • What would happen if, after all costs related to the student's fellowship were paid, there were still funds leftover? Would the student be given the funds, or would they be returned to NEUP?
      • If a fellow will have leftover award funds at the end of each academic year, the student can use the money for additional NEUP-approved travel, health insurance (for the fellow only), and/or housing (rent only). The university administrator will need to provide a breakdown of the student's fellowship and how it's being spent so that we can keep track of what is still available.

        If, at the end of the three-year fellowship, a student still has remaining funds, then the award money will remain with the university and will be applied to a future scholar or fellow. Leftover funds do not go to the fellow.
    • When are reference letters due? How should they be submitted?
      • Reference letters need to be submitted by the application deadline. Be sure to make direct contact with your reference writers as well, so they are aware that a request will be coming their way. They can either upload their letters through the link that is provided in the automatic email or, if they are having trouble with the system, they can email it to neup@inl.gov and we can upload it on their behalf.
    • How are applicants notified if they have/have not been selected for award?
      • All applicants will receive an email from NEUP letting them know if they have been awarded a scholarship or fellowship.
    • I applied for a NEUP Fellowship award last year and am applying again this year. Do I need to resubmit transcripts, or do you still have them on file?
      • If you applied for a Fellowship or Scholarship last year, then NEUP should have your transcripts and scores on file; however, just to be sure, please send an email to neup@inl.gov letting us know that you applied last year and are planning to do so again so we can pull your records to create a new application file. An updated transcript is required for the application.
    • What happens to my application materials if scholarship and fellowship awards are not issued?
      • If scholarship and fellowship awards are not issued, all application materials will remain on file with the Integration Office (IO). If a solicitation is issued the following year, eligible students who wish to reapply can contact the IO to see what scores/transcripts are still on file so that they do not have to be resubmitted. In addition, students have the option of using the same essays as the previous year as long as they are still considered current/up-to-date. (Students will need to once again upload these essays to the online application form.) Please note that new reference letters will need to be submitted, as previous letters will not be accepted.
    • Once all tuition, fees, books, etc., have been covered by a NEUP fellowship, can a student use the leftover funds to pay utility costs, such as water and electricity as part of their "housing" allowance?
      • No. Leftover funding, once all tuition, etc., has been paid, cannot be used to pay utility costs. It can be used to cover a student's rent. In addition, it can also be used for pre-approved NEUP-related travel. Students wishing to do additional travel will need to submit a travel request form (which can be found on the NEUP website).
    • Although I will be pursuing a graduate degree from a university participating in the program, I have not yet decided (accepted an offer) which nuclear program I will be participating in. How should I fill out the "University Selection" portion of the online application - should I just choose any one of the schools I am considering?
      • You can provide the Integration Office with the university you anticipate on attending. We understand that this can change; however, applicants are responsible for letting the Integration Office know PRIOR to the review of applications which school they will be attending, as such information is used in the final selection process.
    • Are NEUP fellowships and scholarships only for nuclear engineering students?
      • No. The awards are open to students in a variety of nuclear-related fields, including radiochemistry, health physics and nuclear physics. Students enrolled in two-year technical programs in nuclear are also eligible.
    • Chemical Engineering was not specifically listed as a nuclear-energy related discipline within the introduction of the RFA. As a Chemical Engineering student, am I also eligible to apply for this scholarship?
      • Yes.
    • I am currently a senior and will be going to school for one more year to complete my undergraduate degree. Am I still eligible to apply for a NEUP Scholarship even though I am going to be a fifth year senior?
      • Yes. You are still eligible to apply for a NEUP Scholarship.
    • I read the question concerning eligibility of students not in a nuclear engineering program, and I did not see anything concerning any other majors. My university does not offer nuclear engineering to undergraduate students, and only offers a minor, therefore I declared my major to be in mechanical engineering, hoping later to focus in the nuclear field. Also, I cannot declare this minor so early in my college career, so I was wondering if I was still eligible. Thank you for any information.
      • Students pursuing nuclear energy-related disciplines such as nuclear engineering, mechanical engineering, electrical engineering, chemistry, health physics, nuclear materials science, radiochemistry, etc., are eligible to apply for a NEUP scholarship or fellowship. Please keep in mind that because medical isotopes, fusion, nuclear forensics, or environmental management topics do not fit into the mission of the Department of Energy Office of Nuclear Energy, students pursuing studies in these fields are not eligible to apply.
    • To be eligible for a scholarship or fellowship, must a student be part of a NEUP funded project, or may they only be doing work in a nuclear related field.
      • There is no requirement that a student be part of an existing project. They need only be pursuing a course of study related to nuclear energy.
    • To what mailing address should official transcripts and test scores be sent for the NEUP scholarship/fellowship programs?
      • Official transcripts and scores for both scholarship and fellowship applications can be sent to the following address: NEUP Integration Office Attn: Jenna Payne Idaho National Laboratory PO Box 1625 MS 3560 Idaho Falls, Idaho 83415

Questions?

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